This is an example of how you should structure your data so that it remains organized.

One of the main reasons for organizing your data is that when your data is organized, the chances of accidental deletion or losing the data is greatly reduced.  This section will help you organize your data so that you will minimize your chances of data loss.  Use the example below  to organize your data.

The following is a visual aid to making a usable structure for your data.

The Windows "My Documents" folder is standard and should be used as in Windows you can make your documents "private" and Windows provides that security.  My Documents also comes with standard folders within My Documents, such as my video and my pictures.

 You should add folders that are labeled "Business" and "Personal".  This can be done by opening Windows Explorer and selecting File, New and Folder.  (See example below.)  Type the name in the folder you wish to use and press enter.  Next select the Business folder and once in the folder you can create as many folders as you like.  This is where you can organize your data by creating folder for each subject or customer.  Examples of this would be you would create a Documents folder or Spreadsheet folders or a folder for each customer with sub-folders for Documents etc.  After you have created the folders, move your documents to the appropriate folder and keep using the structure to keep your data organized.

Keeping your data organized has additional benefits!

By keeping your data organized, besides preventing loss of data or accidental deletions, you can further protect your data with Windows XP encryption program.  Select the folder you wish to encrypt and right click, then select Properties.  When the Properties menu comes up select the Advanced button and then check the Encrypt contents to secure data check box.  It will ask if you wish to apply to all sub-folders, select all sub-folders.  This will secure your data where only you at your machine can see the data.  You will want to check that your programs will work using this encrypted data.  If it does not, just select that folder only and undo the encryption.