Offsite Data Backup Service

Why use Offsite Data Backup Service?

Offsite Data Backup Service designed our service to work with the average personal computer (PC) user to the small business user to large corporations from the lessons we learned in New Orleans after Katrina. Once the service is in place, minimal user interface is required to maintain your backup schedule allowing you the peace of mind that your data is safe and secure.

Offsite Data Backup Service specially designed software, with one important difference. Instead of just sending backups to a tape drive or other media attached to the computer it is backing up, Offsite Data Backup Service sends the backup over network connections to another computer safely offsite. It does this (usually) at night while your computers aren't being used. It is completely automatic using our software. In fact, you may even forget it is working. With businesses depending more and more on the data stored in their computers, proper backups are becoming much critical.

Offsite Data Backup Service accomplishes several essential steps that are often overlooked or done improperly by other backup software - especially in the regular non-automated backup systems, such as your laptop or home computer, SQL Data and Exchange Data.

Backups are done on schedule, reliably. Most businesses do not do this. For one reason or another, they do not keep a regular backup regimen. Usually it is because the person responsible for doing backups (if there is one) is too busy doing something else, or someone is using the computer when it is time for a backup, or they simply forget. Since backups are done with automated software usually at night, when nobody is using the computer, backups are always done on schedule.

The general definition of proper backups requires redundancy. That is, one must keep multiple copies of the same files at different points in their development, called versions. As an example, you should have a different copy of each backed-up file for each backup session. Further, you should be able to easily restore any of your files up to any given point in time. Banks do it, big corporations do it, and so should small businesses and laptop users.

Backups are encrypted for complete security. Finally and most importantly - Backups are sent offsite and stored safely away from your computer and your business. This is where almost every business makes its biggest mistake. Even if you do everything else perfectly, your backups are of little use if your building burns, or you are unable to physically recover your tapes from the premises. Most small companies who do backups leave the tapes in the building with the computer, where they can be destroyed right along with the computer, just as they did in New Orleans.

What makes Offsite Data Backup Service different?

Other services use a constant connection to their site in order to backup files. There are several problems with this type of service.  First, there is a security issue of a constantly open connection over the Internet.  Additionally, this connection is usually unsecured.  It also create a two way connection to your site for the people on the other end.  Is that what you want?  The second problem is that this type of connection also takes a lot of power from your computer and slows down your processing speed by up to 50%.  Offsite Data Backup Services only makes secured connections and you only use the processing power when you are doing your backups and transfers.  Your data is safe and secure and your computer is not compromised by open connections and loss of processing power.

How does Offsite Data Backup Service work?

First, Offsite Data Backup Service provides a step by step backup plan that describes how to organize your data for backup and recovery.  We then provide you proprietary equipment that attaches to your computer for Onsite Backups and Offsite Backups and a comprehensive manual on organizing your data to aid in the backup process.

OnSite Storage

In New Orleans the main reason that most people did not do complete backups of their system was the size of the backup and the time needed to make the backups. Most Windows XP Automated Server Recovery backups and complete backups can be 3 to 5 gigabytes of data or even more.  Even using DVD to backup is impractical because most people will forget to change the disk or the data routinely exceeds the disk limit. This size also restricts backup of the system via the Internet as it could take 3 to 4 days even with a high speed connection to do a ASR Recovery Backup of Windows XP.  (This also means that it could take 3 to 4 days to download your ASR Recovery from a remote site if that is the present method of your offsite backup.  Can your business afford to be down for 3 or 4 days?)

Offsite Data Backup Service has eliminated this issue by providing our customers with a proprietary backup unit that you install onsite to handle system backups (See image below). With this unit, you will be able to backup all of your system in minutes. With this unit you can restore your system in minutes in case of a massive computer failure.  The Onsite Unit comes in Standard and Slim models and you can also have units that have a One-Touch Full Backup button. (This feature enables you to backup your entire system by pressing a button.)  For more information on the units Click Here.

Offsite Data Backup Service goes into in depth procedures for laptop computers. The onsite service is very important for laptop computers as they are not always connected to the Internet for offsite storage.

Offsite Data Backup Service also gives you a comprehensive book on organizing your data and an in-depth look at the realities of system backups.  This book will give you the truths and myths of backing up your system.

Offsite Storage

If you need to recover from disaster, your critical data is automatically stored offsite, as well as onsite, at a secure data center via state-of-the-art security technology. Offsite storage provides your business with disaster recovery for critical server data should your office or personal PC be damaged or destroyed.  Each and everyday a backup of your data is sent to our location where it is stored with redundancy on our servers. Restoring your data is fast. Instantly recover your data , eliminating downtime and data loss.

Security of your Data

Offsite Data Backup Service provides multiple layers of security for your data.  First, you create the files that are encrypted and locked down by the backup so that only you and your system Administrator can unlock the file with your system.  Your backup file is then encrypted with a 128 bit to 458 bit encryption that only you have a key to.  This is very important because ONLY YOU HAVE THE KEY !  Your file is then securely transmitted to us via firewalled router connections, VPN network connection (VPN Networks at one time were only available to large corporations.  To understand VPN connections, Click Here for information.) and stored in a directory only you have access too.  Once on our system the data is RAID copied and encrypted so that no failure of our system will lose your data.  Your data will be available 24-7 to restore to your system and make that all important business presentation.

Benefits of offsite Record Storage & Document Management

Offsite records storage and management can help you lower your operating costs, improve employee productivity, create more value from information assets, and protect your organization from the risks of litigation, audit, and disaster. Records Management & Archiving Offsite records storage programs have helped businesses and organizations save up to 50% by lowering costs associated with storage space, personnel, and records management.

Security of Records

Safety and confidentiality of important records and files is often taken too lightly. Today, businesses can quickly become overwhelmed with attempts to comply with privacy standards, sensitive document handling, and even protection from fraud and identity theft. Our confidential record handling and storage simplifies security issues.

Controlled Access to Records & Data

Are the people authorized to view your records the only ones with access to them? We make sure that your files and records only end up in the hands of those authorized to view them.

Disaster Protection & Planning

Natural disasters can destroy years of important and confidential information. Our work in New Orleans has told us that almost 80% of the companies hit by Katrina lost all of their information.

In the event of a disaster, we have a tried and true disaster plan to save and recover any lost information from the lessons learned in New Orleans.

Legal Compliance

In most cases, businesses and organizations who store large amounts of files are doing so unnecessarily, and those who do not retain a large amount of records are discarding important information that should legally be retained. Our document life cycle management and records storage programs will help determine which files to maintain, how long to do so, and how to legally dispose of them when the records are no longer needed.

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